Senior HR Specialist (English and German speaking)

We are looking for a detail-oriented and proactive Senior HR Specialist to manage HR operations and drive HR projects across DACH and other countries. This role plays a key part in ensuring smooth employee lifecycle management, HR compliance coordination, and effective HR process implementation in an international environment.

Location: Germany, Frankfurt

Contract: 12-month contract, renewable

HR Operations & Employee Lifecycle (approx. 70%, including HR projects)

• Manage and coordinate employee lifecycle processes, including onboarding, internal transfers, and offboarding across Germany and one additional country.
• Maintain accurate employee records and organizational data in HR systems (e.g., Personio) and internal platforms.
• Coordinate cross-functional onboarding arrangements with IT, local administration, and relevant departments.
• Manage employee documentation, onboarding communications, scheduling, and internal announcements.
• Coordinate employee benefits administration, including insurance, allowances, and related arrangements.
• Support compliance with applicable local labor regulations and HR policies, working closely with internal stakeholders and external advisors.
• Collaborate with HR teams in the Netherlands, China, and other locations to ensure consistent HR practices and effective policy implementation.

HR Project Management

• Plan, coordinate, and drive HR projects across Germany and the additional assigned country, ensuring timely execution and successful implementation.
• Take ownership of project planning, timelines, milestones, deliverables, and progress tracking.
• Play a key role in organizational restructuring and legal entity transition projects, coordinating HR-related activities, documentation, and stakeholder communications.
• Work closely with cross-functional teams, including HR, Finance, Legal, IT, and external service providers, to align project requirements and resolve operational issues.
• Identify potential project risks, monitor progress, and proactively follow up on outstanding actions to ensure smooth implementation.
• Drive HR process improvement and standardization initiatives to enhance operational efficiency and consistency across countries.

Contracts, Visa & Compliance Support

• Prepare and maintain employment documents, including offer letters, employment contracts, and HR policy documentation.
• Coordinate contract signing processes and maintain well-organized digital personnel records.
• Support work visa and residence permit application or renewal processes in coordination with relevant stakeholders and external providers.
• Assist with HR compliance documentation and ensure appropriate coordination across the assigned countries.

Recruitment & Coordination Support (approx. 30%)

• Coordinate recruitment activities across Germany and the additional assigned country, with a particular focus on intern and junior-level hiring.
• Support resume screening, candidate communication, and interview coordination.
• Arrange interviews and internal meetings, manage scheduling logistics, and follow up with relevant stakeholders.
• Support recruitment channel management and employer branding initiatives.

Vendor & Administrative Support

• Coordinate with external HR service providers, including payroll, insurance, and other local vendors, to ensure accurate and timely service delivery.
• Support vendor-related documentation, administrative processes, and follow-up activities.
• Assist with internal events, team-building activities, and general office administration as needed.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Fluent in German and English, with strong written and verbal communication skills.
• 1–3 years of experience in HR operations, HR administration, or HR project coordination, preferably in a multinational environment.
• Demonstrated ability to manage HR projects, coordinate cross-functional stakeholders, and drive initiatives from planning through implementation.
• Strong project coordination and organizational skills, with the ability to manage multiple priorities, track progress, and meet deadlines.
• Familiarity with HR systems; experience with Personio is a strong advantage.
• Basic knowledge of German labor law and HR practices is an advantage.
• Experience supporting HR operations across multiple countries or participating in organizational restructuring projects is a plus.
• Strong attention to detail, problem-solving skills, and the ability to work independently.
• Excellent interpersonal and cross-cultural communication skills.
• Ability to handle confidential employee information with professionalism and discretion.
• Proactive, responsible, adaptable, and service-oriented, with a hands-on approach to problem-solving.